Minutes
Kearney Catholic High School Foundation
Executive Board Meeting
August 20, 2008
KCHS Foundation Office
Board Members Present: Randy Kratochvil, Julia Rodehorst, Tom Connely, Dave Cantral, Michelle Stover, Ben Hirschfeld, Dave Oldfather, George Janning, Julie Klinginsmith, Patty Matson, and John McCoy
Ex Officio: Terry Torson
Staff: Cindi Richter
Richter gave the opening prayer.
SWOT Analysis:
Using the SWOT method the Board analyzed the Strengths, Weaknesses, Opportunities and Threats of the Kearney Catholic High School Foundation. Ideas were offered by the board members to staff.
The Mission Statement was reviewed and discussed. As decided by the board, it will remain the same.
The goals and strategies for the 2008 update were reviewed by the board. Information and ideas discussed will be used by staff to be included in the 2009 Strategic Plan.
Financials:
The P & L and Balance Sheet ending August 31, 2008 were reviewed by Richter. Account G for Good Samaritan Hospital was included in the August report. Cantral moved to approve the financials as presented. Hirschfeld seconded. Motion passed.
Nominations for New Board Members:
Richter reported that Connely, Janning and Hirschfeld are completing their second, three year board term in December 2008. The Exec board reviewed the proposed list of new board members and voted by silent vote each board member’s top 3 nominations. Staff will contact the nominees about their interest. Discussion.
KCHS Band Booster Request:
Kratochvil conveyed that the KCHS Band Boosters had requested $10,000 from the KCHS Foundation to help pay 1/3 of new band uniforms that they would like to order. Board discussed that $270,000 is currently committed in the budget to the school and $180,000 to the loan annually. The board must stay focused on those commitments and budget. McCoy moved to deny the KCHS Band Booster’s request. Hirschfeld seconded. Connely voted “naye”. Motion passed.
Audit of Financials:
Kratochvil discussed having the KCHS Foundation go through an audit for 2008. Bids could range between $3000 and $5000 with accountant firms finishing the audit around the end of May, 2009. Janning moved to start the process to the have KCHS Foundation audited for 2008. Oldfather seconded. Motion passed. Richter will explore bids through an RFP.
Directors and Officers Insurance:
Kratochvil reported that he had discussed the board’s need for Directors and Officers insurance with Attorney Larry Butler. Discussion. McCoy recommended exploring a risk management plan for the Foundation to assure its Directors and donors of the KCHS Foundation’s well being and direction.
Event Discussion:
Richter reviewed the Foundation events. She reported that the campaign is still at $742,000 of Phase II stage of the Campaign. Follow up is being made on the businesses that were sent marketing materials. Discussion.
Liveringhouse Golf Tournament was held on Sunday, September 14th at Buffalo Ridge Golf Course with 17 teams participating and around $3000 raised. Discussion.
KCHS Grandparents Day has been scheduled for Thursday, September 25th. The morning will begin with mass and then refreshments by Cope Coliseum. Discussion.
G.O.L.D. Dinner and Auction plans are progressing for the November 22nd date. A donor is interested in donating their Branson timeshare to the KCHS Foundation. Butler is reviewing the documents and additional information requested by the Exec Board. Board will make final decision after reviewing all of the information. Discussion.
New Business:
McCoy discussed the opportunity for a new fundraising event for the KCHS Foundation. “Platinum” ideas were discussed. More ideas and details will be discussed at the December KCHS Foundation board meeting.
The next Executive Board Meeting, October 15th at 6:30 p.m. at the KCHS Foundation Office.
The next Full Board meeting will be held Wednesday, December 10th at 6:30 p.m.
___________________________ __________________________
Randy Kratochvil, President Julia Rodehorst, Secretary
The meeting was adjourned.
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